This corporate policy describes the range and the goals of processing personal data (hereafter referred to as “Data” or “Your Data”), the processing period, the technical and organizational measures taken by Acta Verba for protecting Personal Data in accordance to Regulation EU 2016/679 for protecting Personal Data (hereafter referred to as “The Regulation”). This Policy is developed by Acta Verba Ltd. in its capacity of controller of personal data and owner of this website www.acta-verba.com.
Acta Verba Ltd. (hereafter referred to as “Acta Verba”) reserves the right to change this Policy by publishing here in due time the latest changes.
The current Policy is observed by all Acta Verba employees.
Collecting data during your navigation of our website
What are cookies?
Cookies are small text files that are saved on your device and are intended to be used by webpages. They communicate with the browser you are using and they are stored on the hard drive of your device.
How do cookies work and what do they do?
Technical cookies let you work with websites in a way that suits your device or your preference. For example – for the size of fonts and displayed images, language, web page magnification, etc.). Through them we can increase the convenience of using our site as well as its security.
Browser settings or disable cookie features.
Browsers allow cookies to be saved to your computer by default. However, all modern browsers allow you to modify your cookie settings, so your browser does not allow cookies to be placed on your device or indicates when a cookie is placed. However, when deleting and blocking cookies, preference settings may not work correctly.
Facilities using ‘transitional’ cookies
Cookies are also used to register your consent with the use of such files on this website so that you do not have to be asked this question every time you visit the site.
Legal basis and purpose of using cookies – Art. 6 (1)(e) of the Regulation, precisely for the purposes of the legitimate interests of the controller.
Gathering data using the Google Analytics app
– Internet protocol address (IP address) of the device from which you access our website,
– type of device,
– browser type,
– the date and time you access our site,
– duration of the session and pages examined,
– the city and country from which you access our site.
The collected data does not allow the internet protocol address to be linked to the location from which you access our site or to the other data collected through the service. This makes your individualization impossible. Besides, the data we collect is anonymized. This means that the last digits of the user’s end-device internet protocol are shortened, which doesn’t permit user identification.
Legal basis and purpose of using cookies and personal data collected through them – Art. 6 (1) (f) of the Regulation, namely for the purposes of the legitimate interests of the controller. The data collected through this service is used for statistical and analytical purposes to improve the quality of the site and make it more attractive to our visitors.
Buttons for social media like Facebook and LinkedIn
The webpage contains buttons that link to Acta Verba’s accounts on social networks – specifically LinkedIn (headquarters in Sunnyvale, California, USA) and Facebook (1 Hacker Way, Menlo Park, California 94025, USA). When you use these buttons to follow us on both social networks, the button creates a direct connection between your browser and the servers on both networks. These networks remember your action by sending cookies to LinkedIn servers and Facebook respectively. Acta Verba has no control over which of your data is collected, how it is handled, and exactly where to it might be sent from the two social networks. Therefore Acta Verba does not take responsibility for your actions on the two social networks by using the buttons to link to them from our site. Information about the types of plugins and the type of information collected during your visit can be found for Facebook, for example here: https://www.facebook.com/help/186325668085084 and corresponding information for all Facebook Plugins: https://developers.facebook.com/docs/plugins/, and for Linkedin-Plugins: https://developer.linkedin.com/plugins.
Pressing the Facebook or Linkedin button provides information to both social networks that you have visited our Webpage and the pages of the relevant social network, whether you are a registered user of the social network or not. It is possible that your IP address could be stored. If you are a registered user on one or both social networks, this information will be associated with your account on the appropriate social network. If you want to prevent this, then log out of your account before visiting our Website and delete previously saved cookies.
There you can also find an explanation of the settings for controlling used cookies and what data to be collected or not. We are not responsible for changing the privacy policies and cookie policies of the two social networks and we can’t give you proper information about that. Therefore, we recommend regularly reviewing these policies.
Legal basis for using a link to our social networking profiles: Art. 6 (1)(b) of the Regulation, namely for the purposes of the legitimate interests of the controller. By linking to our social networking profiles, we have the opportunity to provide you with more and more attractive information that can be appealing and even necessary for you and your business interests.
Parties to which we provide your Data
We may only transmit the Data to third parties if this is admissible and / or required by law or subject to your explicit consent. Data may be provided to partners and consultants who take care of our website as well as to public authorities if it is required to comply with a legal obligation or for the legitimate interests of the controller (e.g. if an illegal action is found against our website) or if lawfully requested by investigative services or the police.
We do not provide your data to third parties within the meaning of the Regulation.
We take into consideration your rights in accordance to the requirements of the Regulation, the fundamental of which are:
1. A right to information about your rights, the same are listed in the next bullet points of this section, information on the identification and contact details of Act Verba Ltd, the purposes and legal basis of the storage and processing your data and other information we have provided to you in this Policy in accordance to Art. 13 and 14 of the Regulation;
2. A right to access your own Personal Data – based on an enquiry we will give you information about your Personal Data, which we process. Please, bear in mind that it is possible that Acta Verba has to collect reasonable fares. (Art. 15 of the Regulation).
3. A right to correct your Data by an appeal from you and specific information, accompanied, when possible, with your written agreement (Art. 16 of the Regulation).
4. A right to delete your Personal Data by a request, submitted by you. Please, bear in mind that this is not always possible, except in the cases listed in the Regulation and in accordance with the applicable legislation and the existence of legal obligations for the controller to store data for certain periods (Article 17 of the Regulation).
5. A right to limit the processing of Data. Please, bear in mind that this is not always possible, except in the cases listed in the Regulation and in accordance with the applicable legislation (Article 18 of the Regulation).
6. A right of data portability – as a data subject You have the right to transfer your data to another administrator provided that processing is done on the basis of your consent or on the basis of a contractual obligation and if the processing is done in an automated manner, and as long as the rights of others will remain unaffected. This right of yours also has some limitations. (Article 20 of the Regulation).
7. A right of objection against processing the Data. Please, bear in mind that this is not always possible, except in the cases listed in the Regulation and in accordance with the applicable legislation (Article 21 of the Regulation).
8. A right to defend your rights in administrative and / or judicial proceedings in case of violation of the latter. (Article 77 et seq. of the Regulation) You can file a complaint at any time before the Bulgarian Commission for Personal Data Protection (Sofia 1592, 2, Prof. Tsvetan Lazarov Blvd., email@example.com)
Technical and organizational measures
We apply the appropriate technical and organizational measures so collecting and processing of Data are carried out in accordance with the requirements of the Regulation and they provide protection of the subject’s rights. We review, control and when necessary we correct daily the effectiveness of our security measures, of appropriate systems, controls and procedures, including scanning for vulnerabilities and their correction. We apply adequate internal rules and employee training in terms of processing, preserving and security of the Data and the confidential information.
Duration of data retention
“Cookies” are stored on your device for a different period depending on their type – temporary or permanent.
Additional information and contact details
Acta Verba Ltd. is a company registered under the laws of the Republic of Bulgaria, entered in the Commercial Register under UIC 202326096, with legal seat and registered address at 2 Apostol Karamitev Str., Ent.”V” , app. 17, Sofia 1172. You can contact us by e-mail: firstname.lastname@example.org or by phone: 0888 86 54 64.